Mavency

Mavency The Mavens are here to help you thrive. E-commerce bookkeeping and integrations specialists.

Reconciling all transactions in the bank statements first verifies that every transaction in your QBO feed is real. No d...
10/02/2026

Reconciling all transactions in the bank statements first verifies that every transaction in your QBO feed is real. No duplicates and no missing entries that could affect your clearing account balances. We recommend starting at the oldest unreconciled bank statement and working forward. And remember: if this part feels too overwhelming, the Mavens are ready to help!

Get more free resources on our website at www.mavency.com

Four signs your Shopify books haven't actually been reconciled. If two or more these points land, start with your oldest...
10/01/2026

Four signs your Shopify books haven't actually been reconciled. If two or more these points land, start with your oldest unreconciled month and work forward. The Mavens are here if you'd rather not do that part alone. Get more free resources on our website at www.mavency.com

Happy International Podcast Day! We're happy it gives us another excuse to share when Jessi sat down with Bookkeepers on...
09/30/2026

Happy International Podcast Day! We're happy it gives us another excuse to share when Jessi sat down with Bookkeepers on Fire. Whether you're a seller doing your own books or a bookkeeper stepping into e-commerce for the first time, there's something in here for you!

Watch it on YouTube now at https://bit.ly/jessionfire

How to reconcile a bank statement in QBO:1. Categorize all transactions first2. Enter the statement ending balance and d...
09/29/2026

How to reconcile a bank statement in QBO:
1. Categorize all transactions first
2. Enter the statement ending balance and date
3. Match your numbers to the statement
4. Finish now, but only at $0.00 difference

And the rule nobody tells you is do not force it to zero with an adjustment just to close the month. That doesn't fix anything, it just moves the mess to your balance sheet.

Get more free resources on our website at www.mavency.com

What does reconciliation actually mean? Because it sounds way more complicated than it is. Reconciling means proving tha...
09/28/2026

What does reconciliation actually mean? Because it sounds way more complicated than it is. Reconciling means proving that what your books say happened actually happened, by checking them against an outside source you can't edit, like your bank statement or Shopify payouts report. Reconciled books are books you can trust enough to make decisions from.

Get more free resources on our website at www.mavency.com

You built the business by being all of those people at once and that is how e-commerce brands actually get off the groun...
09/25/2026

You built the business by being all of those people at once and that is how e-commerce brands actually get off the ground. The Bookkeeper hat is the first one worth handing off, and it usually pays for itself in cleaner numbers and calmer months. If the hat is getting heavy, that is a sign and NOT a failure.

Get more free resources on our website at www.mavency.com

Make sure to watch for these with your Shopify bookkeeping!Watch for these:1. Your P&L says profit, but your bank accoun...
09/24/2026

Make sure to watch for these with your Shopify bookkeeping!
Watch for these:

1. Your P&L says profit, but your bank account does not agree. That is inventory or merchant fees hiding in the wrong place.
2. Reconciling takes days instead of hours. Clean books reconcile in a checklist, not a scavenger hunt.
3. You do not trust your own balance sheet. Inventory looks off. Sales Tax Payable is negative. That is not a glitch. That is your books telling you the foundation was not built for e-commerce.

Get more free resources on our website at www.mavency.com

Part 1 covered the foundation of clean e-commerce books. Part 2 covers the areas where even sellers with good systems te...
09/23/2026

Part 1 covered the foundation of clean e-commerce books. Part 2 covers the areas where even sellers with good systems tend to have gaps. This time we're getting into the parts of e-commerce bookkeeping that need ongoing attention, not a one-time setup. Inventory, sales tax, report reviews, and year-end details.

Read it now at bit.ly/mavencyblog

5 accounts your Shopify books cannot work without. Miss these and your numbers will fight you every month. Get them righ...
09/22/2026

5 accounts your Shopify books cannot work without. Miss these and your numbers will fight you every month. Get them right and payouts, margins, and tax season all start to make sense.

Get more free resources on our website at www.mavency.com

Most chart of accounts templates were built for regular businesses then Shopify sellers get handed the same template and...
09/21/2026

Most chart of accounts templates were built for regular businesses then Shopify sellers get handed the same template and wonder why nothing reconciles.

Here's what a regular business COA is missing for e-commerce:
•No clearing account for Shopify Payments, so payouts never match sales cleanly.
•No sales tax liability line, so collected tax shows up as revenue when it isn't.
•No landed cost mapping, so freight and duties get lost in "shipping" instead of adding to inventory value.
•No contract labor account, so 1099 tracking becomes a January forensic project.
•No multi-channel separation, so Amazon, TikTok Shop, and wholesale deposits all pile into one bucket.

Get more free resources on our website at www.mavency.com

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