AirDoc AI

Every accounts payable software that came before ours asked you to do the same thing.

Send your suppliers a link. Ask them to register for a portal. Train them to upload invoices there instead of emailing them.

We've spoken to hundreds of bookkeepers and finance teams. Almost none of them have actually managed to pull this off. Because suppliers don't do it. They email the invoice the way they always have, the portal sits empty, and someone still has to process the PDF manually.

We built AirDoc AI around the assumption that supplier behaviour is not going to change. Invoices will keep arriving as email attachments, WhatsApp photos, and forwarded threads.

So instead of changing how invoices arrive, we connect to where they arrive: your inbox. The supplier sends the invoice as they always have. AirDoc reads it, extracts the data, and posts it to Xero.

No portal. No supplier training. No chasing.



https://airdocai.com

The cost of manual invoice processing is usually invisible because it hides inside salaries.

If a bookkeeper earns $35 an hour and spends 3 minutes on each invoice, that's $1.75 per invoice. At 40 invoices a week, that's $70 a week. $3,640 a year. Per client.

Those numbers only look manageable until you price them against the alternative.

AirDoc AI costs a fraction of that per invoice, runs 24 hours a day, and does not go on leave. The ROI is not complicated.

The harder thing to price is the ceiling it removes. Manual processing caps how many clients you can take on. Automated processing doesn't have that ceiling.

If you've been thinking about growing your practice without growing headcount, this is usually the first thing worth looking at.



https://airdocai.com

Something bookkeepers don't always flag with clients but probably should: when an invoice lives in an email thread, it doesn't actually have an audit trail.

You know it arrived. You saw it. You processed it. But if someone asks six months later where that invoice came from, who approved it, when it was entered, the evidence is scattered across an inbox and a Xero transaction.

That becomes a problem during audits. Or during a handover when a staff member leaves. Or when a client disputes a charge and wants to know exactly when the invoice was received.

AirDoc AI captures the timestamp the email arrived, the original attachment, the extracted data, and the Xero entry it created. Everything linked. If the question comes up, the answer is one click away.

Most clients don't ask for this until they need it. Worth having before they do.



https://airdocai.com

The thing we are most proud of is not the extraction accuracy.

It is the fact that there is no forwarding step.

Every other tool in this space asks you to change something. Forward to this email address. Download this app. Set up this folder. Train your suppliers to use a portal.

We thought that was the wrong starting point. The invoices already go somewhere: your inbox. So we connected to the inbox directly.

Microsoft 365 and Gmail via OAuth. When an invoice arrives, whether it is a PDF attachment, an inline image, or a forwarded email from a supplier, AirDoc AI reads it. Extracts the data. Posts to Xero, QuickBooks, or MYOB.

Your team does not change how they work. Your suppliers do not change how they work. The data just ends up where it needs to be.

Setup takes under 30 minutes. Free plan covers 500 invoice emails a month.

https://airdocai.com

AI Invoice Automation for Xero, QuickBooks & MYOB | AirDoc AI AirDoc AI reads invoices from your Gmail or Outlook inbox and posts them to Xero, QuickBooks or MYOB automatically. Free plan available. Try it now.

Nobody talks about the WhatsApp invoice problem because it sounds like a small business thing.

It is a small business thing. And it is a massive pain.

Your tradie client gets a quote via WhatsApp. Supplier sends a photo of the invoice. The electrician's mate sends a handwritten docket as a voice note followed by a photo. By Friday there are 23 images across 6 different chats and none of them are in Xero.

On Sunday night someone sits down and tries to piece it all together.

We built AirDoc AI to handle this. Connect WhatsApp to your account, the same way you connect your email inbox. Invoices and receipts that come through as photos get read by the AI and extracted into Xero. Same supplier data, same line items, same GST.

The plumber does not change how he works. The invoices just end up in the right place.

If your clients are still texting you receipts, comment below, I'd love to know how you're handling it right now.

https://airdocai.com

AI Invoice Automation for Xero, QuickBooks & MYOB | AirDoc AI AirDoc AI reads invoices from your Gmail or Outlook inbox and posts them to Xero, QuickBooks or MYOB automatically. Free plan available. Try it now.

Here's the maths most bookkeepers never sit down to do.

40 invoices a week. 3 minutes each to open the email, download the PDF, check the supplier, key in the data, match the GST. That's 2 hours every week. Every week.

104 hours a year. Per client that invoices at that volume.

If you have 10 clients like that, you're looking at over 1,000 hours a year of data entry. Not accounting. Data entry.

The thing that makes this hard to talk about is it doesn't feel like wasted time in the moment. Each invoice only takes 3 minutes. It's only when you add it up that the number is uncomfortable.

The version of your practice that has that 1,000 hours back does more advisory work. Takes on more clients. Or just finishes at a reasonable hour on Fridays.

What would you do with yours?

https://airdocai.com

Mutual Trust, Australia's largest multi-family office, saves 30+ hours a month by not entering invoices manually.

They connect their inbox. AirDoc AI extracts the data. It goes straight into Xero.

Stop entering invoices. Start doing accounting.

Book a demo: https://airdocai.com/contact/

500+ invoice emails a month and still keying them in by hand?

Connect your inbox. AirDoc AI pulls the data, pushes it to Xero, MYOB, or QuickBooks.

Start free: https://onboarding.airdocai.com/start

AirDoc was built for specific types of businesses, the ones where invoice admin is eating into time that should be going somewhere better.

Tradies on the tools. Small business owners wearing ten hats. Bookkeepers who should be doing strategy, not data entry. Growing businesses where manual entry just doesn’t scale.

Swipe through to see which one fits you and what AirDoc does about it.

Gmail or Microsoft 365 → Xero, QuickBooks or MYOB. Try Free. No credit card required.

Try Now - https://onboarding.airdocai.com/start

Manual data entry has a known weakness: it degrades under volume, fatigue and time pressure.

Human error rates in invoice processing sit between 1- 4% under normal conditions. That's not a criticism of the people doing the work, it's a description of what repetitive, high-volume data entry does to human performance.

AirDoc processes every invoice identically. Invoice 1 and invoice 100 go through the same extraction, validation and publishing pipeline with the same accuracy, regardless of when they arrive.

Consistency beats speed. That's why invoice processing is different with AirDoc.

Try Free, No credit card required. Works with Gmail, Microsoft 365 → Xero, QuickBooks or MYOB.

https://onboarding.airdocai.com/start