Southwestern Payroll Service, Inc.

This Saturday night, set your clocks forward one hour before you go to bed. Daylight Saving Time starts at 2 a.m. on March 8, 2026.

Why This Is Important for Your Business
Synchronizing watches is no joke in business. It’s vital that everyone is on the same time whether you are a Web Input client or you use a physical time clock.

Be certain to inform your employees of the time change and that your IT department sets your computer’s default time to change automatically on the scheduled date and time.

Note for Physical Time Clock Users
With the Daylight Saving change fast approaching, needed adjustments to your computer may be required.

Read more: https://swpay.com/spring-forward-2026-a-friendly-reminder/

Monday, February 16th, is Presidents’ Day. This is a banking holiday and the banks will be closed. Consequently, no direct deposits will settle or be initiated on this day. *

Southwestern Payroll Service will be open.

*No electronic banking (ACH, Direct Deposits, Wire Transfers, etc.) can be initiated or settled on a banking holiday.

In general, all ACH, Wire, and Direct Deposit requests must have at least two (2) business days to be processed by Southwestern Payroll and your banking institution. Days on which banks are closed are NOT considered business days. If your check date is Monday, February 16th, Tuesday, February 17th, or Wednesday, February 18th, you may need to contact us in order to coordinate your payroll processing for a timely direct deposit.

As always, if you have any questions, please call
our Support Department at 918-388-3320, or email [email protected].

Today is Monday, January 26th. Our office is open, but we will be closing at 3:00 PM to allow our staff to get home safely before refreezing of melted snow and ice makes travel more dangerous. We plan to open at 8:00 AM tomorrow, Tuesday, but may close early depending on conditions.

Courier service may also be impacted, so please contact us if you need to make changes to any scheduled deliveries due to your location being closed.

FedEx and UPS are experiencing service interruptions in many areas. Please click the links below for the latest updates.

FedEx: https://www.fedex.com/en-us/service-alerts.html?cmp=EMC-1002168-1-1-200-1111110-GLBL-US-EN-SRDISRUPT012326

UPS: https://www.ups.com/us/en/service-alerts?alertId=alert-1

Thank you, and please stay safe!

With the winter storm this past weekend generating less impact than anticipated, Southwestern Payroll will be open on Monday. Due to significant refreezing expected in the morning, we will do our best to be in the office by 10:00 AM; however, we suggest calling before arriving first thing at 918-587-3321.

Please note that courier deliveries may be delayed accordingly due to road conditions.

We hope everyone stays safe as we await further clearing and get through the coming freeze and refreeze cycle. Please drive with great care.

We appreciate each and every one of our clients!

As we are sure you are aware, Tulsa is forecast to experience a severe winter storm with frigid temperatures and significant snow and ice over the weekend, beginning Friday night, January 23rd. We do not expect this to impact operations at our office on Friday; however, if conditions worsen earlier than expected tomorrow, we will send an update.

Please note that some UPS and FedEx shipments may be affected for outbound packages Friday night and for Monday deliveries.

Depending on the actual impact of the storm and conditions Monday morning, it is possible that we may open our office later than usual or not at all on Monday. Please check your email and our website Sunday night and Monday morning for updates.

We hope everyone stays safe and warm during this anticipated weather event.

As always, we appreciate you!

In 2025, Congress passed legislation that affects employees who receive tips or overtime as part of their compensation. Specifically, it allows employees who earn less than $150,000 per year to deduct up to $25,000 in qualified tips and up to $12,500 in qualified overtime from their taxable income when filing their 2025 personal income tax return.

These deductions are claimed on the employee’s personal income tax return. To determine the correct amounts, employees will use different records for each type of deduction.

Read more: https://bit.ly/3YCX6VS

Monday, January 19th is Martin Luther King, Jr. Day. This is a banking holiday and the banks will be closed. Consequently, no direct deposits will settle or be initiated on this day.*

Southwestern Payroll will be open.

*No electronic banking (ACH, Direct Deposits, Wire Transfers, etc., can be initiated or settled on a banking holiday).

In general, all ACH, Wire, and Direct Deposit requests must have at least two (2) business days to be processed by Southwestern Payroll and your banking institution. Days on which banks are closed are NOT considered business days. Please contact your payroll specialist with any necessary changes as soon as possible.

As always, if you have any questions, please call our Support Department at 918-388-3320, or email [email protected].

We would like to remind you of the December 2025 and January 2026 holiday banking schedule.

Friday, December 19th:
Company Holiday Party
Southwestern Payroll Service will close at 3pm and resume normal business hours the following week.

Wednesday, December 24th and Thursday, December 25th:
Christmas Eve and Christmas Day
Southwestern Payroll Service will close at 3pm on Christmas Eve and be closed on Christmas Day.

Friday, December 26th:
Day After Christmas
Southwestern Payroll Service will be closed.

Thursday, January 1st:
New Year’s Day
Southwestern Payroll Service will be closed.

**ACH, Wire Services, Direct Deposits, Deliveries, Check Dates and Processes may need to be changed.**

If you would normally pick up your payroll or have it delivered by courier on any of these days, please make arrangements to come in on 12/19 and 12/24 before 2:00pm or contact us to have the delivery date changed. No special arrangements will be made for courier services.

Both Christmas Day and New Year’s Day are banking holidays, and the banks will be closed. Consequently, no direct deposits will settle or be initiated on either day.

As always, if you have any questions, please contact our Support Department at 918-388-3320 or via email at [email protected].

As the holiday season approaches, we would like to remind our clients of the Thanksgiving holiday banking and payroll schedule.

Thursday, November 27th
Thanksgiving:
– UPS and FedEx are closed
– Banks are closed
– There will be no banking activity
Southwestern Payroll is closed

*ACH, Wire Services, Direct Deposits, Deliveries, Check Dates and Processes may need to be changed.*

——————

Friday, November 28th
Day after Thanksgiving:
– UPS has normal service
– FedEx has limited service
– Banks are open
Southwestern Payroll is closed

*ACH, Wire Services, Direct Deposits, Deliveries, Check Dates and Processes may need to be changed.*

If your check date falls on Thursday, November 27th, or Friday November 28th, you may need to contact us in order to coordinate your payroll processing for timely direct deposits.

For more details: https://swpay.com/southwestern-payroll-closed-november-27-28-for-thanksgiving/

If you have any questions, please contact our support team at 918-388-3320 or [email protected] to ensure your requests are addressed as soon as possible.

Have a safe and happy Thanksgiving!

Banks Closed November 11 for Veterans Day

Veterans Day will be observed on Tuesday, November 11th. This is a banking holiday and the banks will be closed.

Southwestern Payroll Service will be open.

If your check date is Tuesday, November 11th, you may need to contact us in order to coordinate your payroll processing for a timely direct deposit.

Questions can be directed to [email protected] or by phone at 918-388-3321.

A Friendly Reminder

This Saturday night, set your clocks backward one hour before you go to bed. Daylight Saving Time ends at 2 a.m. on
November 2, 2025.

Why This Is Important for Your Business

Synchronizing clocks is no joke in business. It's vital that everyone is on the same time whether you are a Web Input client or you use a physical time clock.

Be certain to inform your employees of the time change, and that your IT department sets your computer's default time to change automatically on the scheduled date and time.

Note for Physical Time Clock Users

With the Daylight Saving change fast approaching, needed adjustments to your computer may be required. Some Time Clocks are equipped with a built-in feature to synchronize Date/Time via the Web, while others synchronize directly with your computers' default Date/Time. To ensure your clock will adjust to DLS accurately, it is important that your computer is set up to automatically adjust to DLS Time (Spring Forward – Fall Back) on this date at 2:00 a.m. These changes will ensure that any employee punching in or out after 2:00 a.m. on November 2nd is accurately tracked with the correct time. Failure to verify these settings could cause inaccurate payroll calculations.

If you have any questions or concerns, or if you discover that your clock did not adjust for Daylight Saving Time, please reach out to our Support Teams at [email protected] or [email protected].