Keynes Legal and Accounting Services

When hiring employees in Poland, companies must decide which legal framework will govern the cooperation.

The two most common forms are the employment contract:
✔️ (umowa o pracę)
✔️ and the civil law contract (umowa zlecenie).

While both are lawful and frequently used in business practice, they are regulated differently and create different legal and financial consequences.

An employment contract is governed by the Polish Labour Code. It provides statutory employee protection, including paid annual leave, sick leave, notice periods and a guaranteed monthly minimum wage.

A civil law contract is regulated by the Civil Code. It is based on task performance rather than working time, subject to a statutory minimum hourly rate and does not grant paid leave under labour law provisions.

From an employer’s perspective, the choice of contract impacts:
▫️total employment costs
▫️social security contributions
▫️termination procedures
▫️the level of employer liability
▫️overall compliance obligations

Selecting the appropriate structure should reflect the company’s business model, operational needs and regulatory responsibilities.

Keynes Accounting supports companies in understanding Polish labour regulations and structuring compliant employment relationships.

If you run a business in Poland as a foreigner, this matters 👇

1️⃣ START WITH STRUCTURE

Before taxes, tools or software - check your business structure.

Ask yourself:
✔️Is this structure still optimal?
✔️Does it match how the company really operates?

What worked before may not work in 2026.

2️⃣ REVIEW TAX MODEL

Tax optimization is no longer about shortcuts.
It’s about logic and consistency.

Make sure:
✔️ income, costs and remuneration make sense together
✔️ your tax model reflects real activity
✔️ decisions are defensible during a review

3️⃣ STRENGTHEN ACCOUNTING

Accounting is no longer just bookkeeping.
In 2026 it should:

✔️reflect real business processes
✔️be ready for increased reporting requirements
✔️protect you during audits, not expose you

2026 is not about fear.
It’s about clarity, structure and preparation.

📩 If you want to check whether your company is ready for what’s ahead, let’s talk.

Please note that our office will be closed from December 24 to December 26 due to public holidays in Poland.

During this time, our team will be offline.

All messages and emails will be answered shortly after we return.
Thank you for your patience and understanding.

✨We wish you a peaceful, restful end of the year.
— Keynes Team

Many entrepreneurs assume that once a company is registered, VAT status comes automatically.
❗️In Poland, it doesn’t.

VAT registration is a separate procedure, reviewed by the tax office.
They assess:
✔️the type of activity
✔️the business model
✔️ the level of VAT risk
✔️documentation and timing

In some cases, applying too early can raise unnecessary questions.
In others, delaying VAT registration can create serious tax consequences.

This is why VAT should never be treated as a checkbox.
It’s a decision — not a formality.

👉 Understanding when and why to register matters more than registering “just in case”.

Most expats assume they need a large financial deposit to register a Limited Liability Company (spółka z o.o.)
➡️ This belief stops many from starting their business.

✅ Good news:
The required share capital in Poland is only 5 000 PLN (≈ 1 150 EUR).

You can open a company fast, even if you just moved to Poland
and don’t have a Polish bank account yet.

In 2022, more than 11,595 foreign-backed companies were registered in Poland.
You’re not alone — others already did it. 🚀

Ready to open your spółka z o.o. without stress?
👉 Book a free call
We’ll explain everything and handle the paperwork.

Today, with love and pride, we remember Mustafa Kemal Atatürk, the great founder of our Republic.
We’re so happy to celebrate this special day — October 29, Republic Day — together with our dear Polish friends, whose friendship and warmth have grown with us through the years.

Here’s to freedom, friendship, and the spirit of the Republic🇹🇷🇵🇱
_______
🇹🇷 Cumhuriyet Bayramımız Kutlu Olsun! 🇹🇷

Bugün, Türkiye Cumhuriyeti’nin kurucusu Ulu Önder Mustafa Kemal Atatürk’ü saygıyla anıyoruz.
Tarih boyunca dostluğumuzun güçlendiği Polonyalı kardeşlerimizle — 29 Ekim Cumhuriyet Bayramı’nı — birlikte kutlamaktan büyük mutluluk ve onur duyuyoruz.
Yaşasın Cumhuriyet 🇹🇷Yaşasın Dostluk ❤️🇹🇷🇵🇱
_______
🇹🇷 Szczęśliwego Dnia Republiki! 🇹🇷

Dziś, z miłością i dumą, wspominamy Mustafę Kemala Atatürka, wielkiego założyciela Republiki Tureckiej.
Z ogromną radością świętujemy ten wyjątkowy dzień — 29 października, Dzień Republiki Tureckiej — razem z naszymi drogimi polskimi przyjaciółmi, których przyjaźń i serdeczność z biegiem lat coraz bardziej się umacniają.

Niech żyje wolność, przyjaźń i duch Republiki! ❤️🇹🇷🇵🇱

Setting up a company is just the start, but ensuring a business bank account, proper signatures, and efficient banking is crucial.

🇵🇱 Poland is a leading choice for foreign investment in Central & Eastern Europe.
Don’t let banking complexities hold you back.

📩 Schedule a 1-on-1 session with our experts and simplify your company’s banking in Poland.